What does your personal data entail?
Personal data refers to a living individual who can be identified by this data. Identification can occur solely through the information, or in combination with other information in the possession of the data controller, or that may come into their possession.
The processing of personal data is determined by the General Data Protection Regulation (GDPR).
Who is responsible for managing my information?
This website is owned and managed by Group Vanhie. We are also the data controller. This means that we decide how and for what purposes your personal data is processed.
We are responsible for collecting and appropriately processing any personal information you provide.
What information do we collect?
When you complete a form on our website, you may be asked to fill in the following information:
However, you may also visit our website anonymously.
We also collect usage information from our website through cookies (see paragraph 9 below).
How do we use your information?
The information you provide can be used in various ways:
For the purpose for which you made the information available
To be able to answer your questions
To be able to tailor the content to your profile
For statistical purposes when we evaluate our services.
How do we protect visitor information?
We have implemented various security measures to ensure the safety of your personal information.
Your personal information is stored in secure networks and is only accessible to a certain number of people who have special access rights to these systems and are obliged to keep this information confidential. When you access your personal information, a secure server is used. All sensitive information you provide is transmitted via SSL technology (Secure Socket Layer), and then encrypted in our database so it can only be accessed as described above.
Who do we share your information with?
We do not sell, trade, or disclose your personal personal identity information to third parties unless we provide you with prior notice, except as described below. Our company does not fall under the term “third parties”. This also does not include website hosting partners or other parties that assist us in operating our website, the policy of our company, or providing services to you, as long as these parties agree to keep this information confidential. We also reserve the right to disclose your information when we believe it is appropriate to comply with the law, strengthen our online policy, or protect our and others’ rights, property or safety. However, information from which the identity of the visitor cannot be derived may be provided to other parties for marketing, advertising, or other purposes.
When can we contact you in the future?
We would like to provide you with information about our own products and services, as well as those of selected third parties. We reserve the right to do this by post, telephone, email or SMS, unless you have informed us that you do not wish to be contacted in this way.
If you wish to adjust your preferences relating to the way we can use your data for direct marketing, please contact our services at email@example.com
How long do we keep your information?
We have a system of retention periods to ensure that your information is only kept as long as necessary for relevant purposes or to meet legal requirements. When your information is no longer required, we will ensure that it is securely removed from our systems. Specifically, we retain data as long as it remains current; up to 6 years after the calendar year to which they relate.
How can you access your information and update it?
You have the right to request a copy of the information we hold about you. If you wish a copy of specific or all information relating to your person, please email firstname.lastname@example.org or write to us at the following address: Brugsesteenweg 71, 8433 Mannekensvere. Please note that we may charge a small administrative fee to send this by post to you.
We want to ensure that your personal information is accurate and up-to-date. You may ask us to correct or remove information you think is incorrect.
If we wish to use your personal data for new purposes not described in this data protection notice, we will provide you with a new notice explaining the new use of your data before the processing and determining the relevant purposes and processing conditions for these newpurposes. If necessary, we will ask for your prior consent for the new processing of your data.
By email: email@example.com or write to us at the following address: Brugsesteenweg 71, 8433 Mannekensvere.
All companies, part of Group Vanhie
Brugsesteenweg 71 – 8433 Mannekensvere – Tel +32 (0) 499/69.45.69 – firstname.lastname@example.org
DATA PROTECTION NOTICE
Group Vanhie and/or one of its participating companies, with its registered office at Mannekensvere, Brugsesteenweg 71, registered in the crossroads bank of companies, attaches great importance to the safe, transparent and confidential collection and processing of your personal data. In particular, we want to protect the data of, among others, our customers, subcontractors and suppliers from loss, leaks, errors, unauthorized access or unlawful processing.
We want to inform you about the collection and processing of your personal data through this Data Protection Notice. Please read this document carefully as it is essential and contains information about how your personal data is processed and for what purpose.
By providing us with your personal data, you expressly declare that you have read this Data Protection Notice and expressly agree to it, as well as to the processing itself.
This Data Protection Notice applies to all services provided by us and in general to all activities that we carry out.
Group Vanhie and/or one of its participating companies, with its registered office at Mannekensvere, Brugsesteenweg 71, are responsible for the processing of your personal data. When collecting and processing your personal data, we respect the Belgian legislation on the protection of personal data, as well as the General Data Protection Regulation “GDPR” from its entry into force.
Your personal data:
Depending on your activities and your relationship to our companies, you provide us with the following personal data: your identity and contact details (name, title, address, email address, telephone and mobile numbers). For certain specific legal obligations (electronic presence registration, 30 bis declaration of works), you may provide us with additional data to register your presence (such as EID data, Limosa number, etc.).
We kindly remind you that you bear the responsibility for all data you provide us with and that we rely on its accuracy. If your data would no longer be up-to-date, we kindly ask you to notify us immediately.
You are not obliged to share your personal data, but you understand that the provision of certain services or collaboration becomes impossible if you do not agree to the collection and processing thereof.
Processing purposes and legal basis :
In the context of our services and activities, we collect and process the identity and contact details of our customers and clients, their staff, employees, appointees and other useful contacts. The purposes of these processing operations are the execution of agreements with our customers, customer management, accounting and direct marketing activities such as sending promotional or commercial information. The legal grounds are the execution of the agreement, the fulfillment of legal and regulatory obligations (such as, for example, the 30 bis declaration of works) and/or our legitimate interest.
Suppliers and subcontractors :
We collect and process the identity and contact details of our suppliers and subcontractors, as well as their possible (sub)contractor(s), their staff, employees, appointees and other useful contacts. The purposes of these processing operations are the execution of this agreement, the management of the suppliers/subcontractors, accounting and direct marketing activities such as sending promotional or commercial information. The legal grounds are the execution of the agreement, the fulfillment of legal and regulatory obligations (such as, for example, the mandatory electronic presence registration, the 30 bis presence registration, the EID data or the Limosa number are also processed in the given case. For direct marketing activities by email (such as a newsletter or invitation to events) consent will always be asked and can also be withdrawn at any time.
Other data :
In addition to the data of customers, suppliers/subcontractors and staff, we also process personal data of others, such as possible new customers/prospects, useful contacts within our sector, network contacts, expert contacts, etc. The purposes of these processing operations are in the interest of our activities, direct marketing and public relations.
Duration of processing:
The personal data is stored and processed by us for a period that is necessary in function of the purposes of the processing and in function of the (contractual or non-contractual) relationship we have with you.
Customer data and data of suppliers or subcontractors will in any case be removed from our systems after a period of ten years after the termination of the contract or the project, except for personal data that we must keep longer based on specific legislation or in the case of an ongoing dispute for which the personal data is still necessary.
In accordance with and under the conditions of the Belgian privacy legislation and the provisions of the General Data Protection Regulation, we inform you that you have the following rights:
Right of access and inspection:
You have the right to access the data we have about you free of charge and to check what they are used for.
Right to rectification:
You have the right to obtain rectification (correction) of your incorrect personal data, as well as to complete incomplete personal data.
Right to erasure or limitation:
You have the right to request us to erase your personal data or to limit its processing in the circumstances and under the conditions as determined by the General Data Protection Regulation. We may refuse the erasure or limitation of any personal data that is necessary for us to perform a legal obligation, the execution of the contract or our legitimate interest, as long as these data are necessary for the purposes for which they were collected.
Right to data portability:
You have the right to obtain the personal data you have provided to us in a structured, commonly used and machine-readable form. You have the right to transfer this data to another data controller.
Right to object:
You have the right to object to the processing of your personal data for serious and legitimate reasons. Please note, however, that you cannot object to the processing of personal data that is necessary for us to perform a legal obligation, the execution of the contract or our legitimate interest, as long as these data are necessary for the purposes for which they were collected.
Right to withdraw consent:
If the processing of personal data is based on prior consent, you have the right to withdraw this consent. This personal data will then only be processed if we have another legal basis for this.
Automated decisions and profiling:
We confirm that the processing of personal data does not involve profiling and that you are not subject to fully automated decisions.
You can exercise the aforementioned rights by turning to the administration. The contact person for this is Mr. Vanhie Alexander
We make every effort to handle your personal data in a careful and legitimate manner in accordance with applicable regulations. If you nevertheless believe that your rights have been violated and you find no response to your concerns within our company, you are free to file a complaint with:
Commission for the protection of personal privacy
You can also turn to a court if you believe you would suffer damage as a result of the processing of your personal data.
Transfer to third parties:
Certain personal data collected by us will be passed on to and may be processed by third-party service providers, such as our IT supplier, accountant, auditor, as well as by the government (for example, in the case of the 30 bis declaration of works, electronic presence registration, etc.)
The employees, managers and/or representatives of the above-mentioned service providers or institutions and the specialized service providers appointed by them must respect the confidential nature of your personal data and can only use this data for the purposes for which they were provided.
If necessary, your personal data may be passed on to other third parties. This could be the case, for example, when we are fully or partially reorganized, our activities are transferred or if we are declared bankrupt. It is also possible that personal data must be passed on as a result of a court order or to comply with a certain legal obligation. In that case, we will make reasonable efforts to inform you in advance of this communication to other third parties. However, you will acknowledge and understand that in certain circumstances this is not always technically or commercially feasible or that there may be legal restrictions that apply.
We will in no case sell your personal data or make them commercially available to direct marketing agencies or similar service providers, unless with your prior consent.
Technical and organizational measures:
We take the necessary technical and organizational measures to process your personal data at an adequate level of security and to protect them against destruction, loss, falsification, alteration, unauthorized access or notification by mistake to third parties, as well as any other unauthorized processing of these data.
In no case can Group Vanhie and/or one of its participating companies be held liable for any direct or indirect damage resulting from incorrect or unlawful use by a third party of the personal data.
Access by third parties:
For the purpose of processing your personal data, we grant access to your personal data to our employees, collaborators andappointees. We guarantee a similar level of protection by making contractual obligations enforceable to these employees, collaborators and appointees, which are similar to this Data Protection Notice.
If you have further questions or comments regarding the collection and processing of your personal data after reading this Data Protection Notice, please contact Mr. Vanhie Alexander, either by mail to Brugsesteenweg 71, 8433 Mannekensvere or by email at email@example.com.